Aims & Scope Author Guidelines Manuscript Template Journal Policies Open Access Policy Review Process Publication Ethics Plagiarism Policy AI Policy Publication Frequency Publication Fees Editorial Board Privacy Statement
Privacy Statement
The editorial board and management of the Electronic Journal of Business and Management (EJBM) are committed to protecting the personal data and privacy of authors, reviewers, editors, readers, and all users of the journal website. This statement explains how personal data are collected, used, stored, shared, and protected in connection with the journal’s editorial, peer-review, publication, indexing, and communication activities.
1. Collection of Personal Data
The Electronic Journal of Business and Management (EJBM) may collect personal data that users voluntarily provide when registering on the journal website, submitting manuscripts, reviewing manuscripts, communicating with the editorial office, or interacting with published content. Such data may include names, email addresses, institutional affiliations, ORCID iDs where provided, country or region, manuscript submission details, reviewer comments, editorial correspondence, and publication metadata linked to submitted or published articles. EJBM collects only the personal data necessary to carry out legitimate scholarly publishing activities.
2. Purpose and Use of Personal Data
Personal data collected through the journal website will be used only for journal-related purposes, including:
- Editorial Processing: To manage manuscript submission, editorial assessment, peer review, revision, copyediting, production, publication, and post-publication processes.
- Communication: To contact authors, reviewers, editors, and readers regarding submissions, reviews, editorial decisions, publication updates, journal notices, and matters directly related to the journal’s scholarly activities.
- Peer Review and Editorial Integrity: To support the confidentiality, accountability, transparency, and integrity of the peer-review and editorial decision-making process.
- Publication Metadata: To publish author names, affiliations, ORCID iDs, abstracts, keywords, references, funding information, and other necessary article metadata for proper scholarly attribution, discoverability, citation, and indexing.
- Indexing and Archiving: To share necessary publication metadata with indexing, abstracting, discovery, DOI registration, and archiving services.
3. Data Sharing and Third Parties
EJBM does not sell, rent, or disclose personal data for commercial marketing purposes. Personal data may be shared only where necessary for legitimate journal operations, including with editors, reviewers, authorised editorial staff, journal platform or website service providers, DOI registration agencies, indexing and abstracting services, plagiarism or similarity-checking services where applicable, digital preservation and archiving services, and publishing, typesetting, or production service providers where applicable. Any third-party access to personal data is limited to what is necessary for journal-related functions and must be handled in accordance with appropriate confidentiality and data protection standards.
4. Confidentiality of Peer Review
Reviewer identities, reviewer reports, editorial correspondence, and unpublished manuscript files are treated as confidential. Such information will not be disclosed except where required for editorial management, ethical investigation, legal obligation, or established journal policy. Authors must not attempt to identify anonymous reviewers where the journal operates anonymous or double-anonymous peer review. Reviewers must not share, use, or disclose unpublished manuscript content for personal or professional advantage.
5. Data Security
EJBM takes reasonable technical, administrative, and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, disclosure, or destruction. Access to personal data is restricted to authorised editorial, technical, and administrative personnel who require such access to perform journal-related duties. While EJBM takes appropriate steps to protect personal data, no online system can guarantee absolute security. Users are encouraged to protect their login credentials and notify the journal immediately of any suspected unauthorised access.
6. Data Retention
Personal data will be retained only for as long as necessary to fulfil editorial, publishing, indexing, archiving, legal, ethical, and administrative purposes. Data connected to published articles may be retained as part of the permanent scholarly record. Data connected to rejected, withdrawn, or inactive submissions may be retained for a reasonable period for editorial accountability, research integrity, dispute resolution, and audit purposes, after which it may be deleted or anonymised where appropriate.
7. Individual Rights
Authors, reviewers, editors, and registered users may request to access the personal data held about them, correct inaccurate or incomplete personal data, update their profile information, withdraw from non-essential communications, or request deletion or restriction of personal data where this does not conflict with legal obligations, editorial integrity, peer-review records, publication ethics, indexing requirements, or the integrity of the published scholarly record. Requests should be submitted to: ejbm@apu.edu.my.
8. Published Record and Metadata
Once an article is published, author names, affiliations, article metadata, and other publication information form part of the scholarly record. EJBM may not remove or alter published metadata where doing so would compromise citation, indexing, publication integrity, or the reliability of the academic record. Corrections may be issued where necessary and in accordance with the journal’s editorial and publication ethics policies.
9. Use of Cookies and Website Analytics
The EJBM website may use cookies or similar technologies to support website functionality, user authentication, security, system performance, and usage analysis. Where analytics tools are used, EJBM will make reasonable efforts to ensure that data are collected and processed in a privacy-conscious manner. Users may manage or disable cookies through their browser settings, although some website functions may not operate properly if cookies are disabled.
10. Legal and Ethical Compliance
EJBM handles personal data in accordance with applicable data protection laws, publication ethics standards, and recognised scholarly publishing practices. The journal supports transparency, confidentiality, editorial independence, responsible data handling, and ethical management of the scholarly publishing process.
11. Changes to this Privacy Statement
EJBM may update this Privacy Statement from time to time to reflect changes in journal operations, platform requirements, legal obligations, indexing standards, or scholarly publishing best practices. The updated version will be posted on the journal website with the date of revision.
Last updated: 5 January 2026
Contact: ejbm@apu.edu.my
